7 Ways you can improve your personal productivity today

Posted by Stephen Daniels Posted Date:09/10/2013 4:07 PM

If you’re like most successful people, you’re always looking for ways to get that slight edge in your personal productivity.  You’ve probably been frustrated at times saying to yourself, “There’s just never enough time…”  Believe me…I get it! 

What would you say if I told you that it’s possible to do what you’re doing in half the time, and it’s a lot easier than you think?  You would probably say something like…  I’ve already gone to a time management workshop at least 3 times, so I already know how to be productive.  Do you?  If you’re already doing it, then why are you still feeling like there is just never enough time?

Improved time management means improved personal productivity

I read an article if fast company magazine recently called “The Ultimate sign of success: An Open Calendar”.  The premise of the article was the more successful you are the more empty space shows up in your schedule because you’re focusing more only on the things that really matter.  Does this sound like you?  If it doesn’t, here are just a few tips to help you become more successful at being more successful:
 
  1. Plan ahead – How can you possibly surpass your expectations if you have no expectations?  I know it doesn’t feel important to take time to focus on the yet to be when you have fires burning all around you, but think about this…  all of those fires are burning because you didn’t take the time to plan ahead…
  2. Set Goals – The very wise Paul J. Meyer says that “If you are not making the progress that you would like or are capable of making, it is simply because your goals are not clearly defined.”  Think about that for a second…  How can you hit a target that you can see?  You have to clearly define where you’re going otherwise what difference does it make what you do on a daily basis.
  3. Focus activities on ROI – Have you ever felt like you had a crazy day, but when you look back you can’t remember what you did?  You’re not alone.  The reason this is happening is because you’re not focusing on the tasks that are bringing you the highest “Return on Investment”.  If you start spending more time on the tasks that bring you return, you will see a dramatic boost in productivity.
  4. Stop Multitasking – Stop telling yourself that multitasking is a skill.  IT’S NOT!!  It is a distraction.  Ever wonder why it takes you 2 days to complete a task that should take you an hour?  This is because you are trying to do it at the same time as ten other items.  Do you want to learn how to focus…?  Clear everything off of your desk except the most important item to focus on, and work on it until it’s finished.  Suddenly that one hour task takes you 45 minutes, and the quality of your work has gone up by 50%.
  5. Stop all distractions – The world is moving faster and faster every year.  That means that there are more and more things to distract us from focusing like smartphones, email, computers, additional workload, etc.  Turn off your cell phone, office phone and email on your computer when you’re trying to work on something important.  Let everyone on your team know that you need this time to focus and you can’t be disturbed.  Guess what, it’s amazing how easy it will be to focus…
  6. Block your time – I know what you’re thinking, “I already block my time”.  Do you really?  He’s how you do it…  Out of all the items that need to be done, decide how long each will take and then determine when they will take place in your schedule.  If you follow your schedule, you’ll complete everything on your list every day.  Here’s the key though…  Your schedule is not a suggestion, it’s a commitment.  
  7. Start the day productive – Being productive is 100% attitude.  If you feel that today isn’t going to be very productive, you’re right!  It’s a self fulfilling prophecy.  However, if you start the day doing something productive, it will jumpstart your productivity for the rest of the day.  Here are a couple examples of what you could do:  Make your bed, clean the dishes, go for a walk, etc.

Personal productivity is a result of planning for action

I know this is a lot to take in, but I will make you a promise!!  If you start putting these ideas into action, it will free up more time for the things that are really important to you…Your Family.
 
The biggest step to improving your productivity is being honest about where you are today.  In order to find out, Click here for a free personal assessment.
 

 
Stephen Daniels is an LMI Canada Leadership Development Coach based in Moncton, NB.
 
Steve’s greatest strength is his ability to read and relate to individuals while getting them engaged in unlocking potential within themselves to improve their performance in the present and in the future. Because he has a strong value based outlook on performance and achievement, he really emphasizes the importance of successful relationships personally and professionally, and how it directly correlates to one’s ability to succeed.
 

 

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